Carpoolio for Employers · Enterprise Commute Platform
Turn every commute into accurate compliance data
Without the survey, the spreadsheet, or the AQIP check
Carpoolio matches employees into carpools, verifies every shared trip with timestamped drive logs, and writes the Rule 2202 numbers for you, so the annual program generates itself and the offset payment stops.
How It Works
Employees carpool. Otto runs it. The report writes itself.
Employees actually use it
The same app runs the kids' Saturday soccer carpool, so it's a daily habit, not a once-a-year chore. It's funny about it, too: miles saved show up as 608 bacon-wrapped everythings.
Every covered employee gets Carpoolio Pro, family carpools included.
Otto does the admin
Carpoolio's AI agent handles the logistics people hate: sign me up for Tuesdays,
hand Friday to Sam,
who's driving tomorrow?
Rotation, calendar sync, reminders, and on-my-way alerts run themselves. Nobody on your team manages anyone's carpool.
Your report writes itself
Every shared trip is a geofenced, timestamped record of who rode together and when they arrived. That is the AVR survey data. One click fills the Rule 2202 AVR packet and strategy evidence, per worksite, any day of the year.
Compliance Dashboard Preview
What your transportation coordinator sees
Average vehicle ridership against your target, the projected AQIP payment, survey coverage against the 60% threshold, and filing readiness, for each worksite and filterable by department or shift. Baseline AVR, fee schedule, and due dates are loaded from your last Rule 2202 submittal at kickoff.
AVR you can see moving
Verified ridership month by month, projected to survey week, against both your target and the AVR Improvement line.
The payment, before it's due
A worksite whose AVR improves 0.05 or more over its prior approved program owes no offset payment and gets a 20% filing-fee reduction. Below that, the AQIP payment is prorated to the remaining gap, so every verified car removed has a dollar value.
Filing readiness at a glance
Data method certification, strategy evidence, record retention, survey week, and ETC training, each tracked against the District's calendar.
Commute Programs
Built for employers with a reason to improve the commute
Whether the driver is air-quality compliance, a transportation demand management program, parking pressure, or sustainability reporting, Carpoolio provides the activation layer that turns commute policy into participation.
Commute reduction
Give employees a practical shared-ride option that survives the schedule changes and coordination problems that derail most programs.
TDM and parking programs
Support ridesharing, parking cash-out alternatives, and location-specific transportation demand management goals with a real daily tool.
Sustainability reporting
Keep a clearer picture of shared commuting activity, avoided vehicle miles, and estimated emissions reductions for internal planning, LEED commute credits, and ESG Scope 3 tracking.
Regulation Support
California programs need more than a survey week
South Coast AQMD Rule 2202 asks worksites with 250+ employees to measure average vehicle ridership, file an annual program, and pay an offset when they fall short. Carpoolio supports each step of that calendar, and works with employers on Bay Area commuter-benefit requirements, parking cash-out, and local TDM ordinances.
Rule 2202, step by step
The survey
Verified trips pre-fill the survey for every carpooler, and can replace it once the District certifies the data method. A one-tap in-app survey covers everyone else, tracked against the 60% / 90% response thresholds.
The annual program
Verified trips feed the Weekly Employee Survey Summary, Employee/Vehicle Calculation, AVR Planning, and VMT by Mode (Form Section IV-2), plus good-faith strategy evidence (IV-3), prepared for your ETC to review and file.
The check
An ECRP filed with the District's good-faith elements owes no offset payment. The dashboard tracks the ridership gain that drops those elements the following year.
Beyond Rule 2202
Bay Area and local TDM
Support SB 1339 alternative commute-benefit, transportation demand management, and parking-management programs with employee coordination tools.
Other regions
Bring us the reporting criteria, worksite realities, and program goals. We can explore a tailored employer workflow with you.
Carpoolio provides operational software and reporting support, not legal advice or regulatory certification. Employers remain responsible for confirming applicable requirements and completing required filings.
A Match Is Not a Carpool
Why a rideshare database doesn't move AVR
A rideshare database can suggest coworkers with similar commutes. It cannot decide who drives, handle a last-minute change, keep the arrangement going past week two, or prove any of it happened.
- ✗ A list of names and an email. Employees are on their own from there.
- ✗ No shared schedule, no driver rotation, no record of what happened.
- ✗ One schedule change and the group text falls apart.
- ✗ Participation is whatever the annual survey says it was.
- ✓ A real carpool group with a recurring schedule built around actual commute days.
- ✓ Fair driver rotation, calendar sync, and morning reminders.
- ✓ Otto, our AI agent, handles daily swaps without breaking the group.
- ✓ Every shared trip verified and timestamped, ready for your AVR report.
FAQ
Employer commute program questions, answered
Can verified trip data replace the Rule 2202 AVR survey?
For carpoolers, it can. Verified trips pre-fill the survey for every carpooler, and can replace it once the District certifies recordkeeping as your data method, which must be requested at least 60 days before your filing is due. A one-tap in-app survey covers everyone else, tracked live against the 60% and 90% response thresholds.
How does Carpoolio help a worksite stop paying the AQIP fee?
An ECRP filed with the District's good-faith elements owes no offset payment, and verified trips give your ETC the strategy evidence to file with it. A worksite whose AVR improves 0.05 or more over its prior approved program qualifies for the AVR Improvement Program: no offset payment, no good-faith strategy requirements, and a 20% filing-fee reduction. The dashboard tracks that ridership gain through the year.
What reporting do we receive?
Per-worksite AVR, survey coverage, vehicle miles and emissions avoided, and report-ready exports for the Rule 2202 annual program forms: Weekly Employee Survey Summary, Employee/Vehicle Calculation, AVR Planning, VMT by Mode (Form Section IV-2), and good-faith strategy evidence (IV-3), prepared for your ETC to review and file. Reporting is rolling out with our pilot partners, so tell us what your filing requires.
How is Carpoolio different from a traditional employee rideshare database?
Traditional platforms stop after sending a list of contact names. Carpoolio provides the daily operational engine: recurring shared schedules, fair driver rotation, calendar sync, morning reminders, and Otto, our AI assistant, to resolve daily swaps without breaking the group. Every shared trip is verified, so participation shows up as data instead of a guess.
How much administrative time does our HR or Facilities team need to invest?
The goal is to reduce manual coordination. Employees manage their own recurring schedules, and Otto, Carpoolio's AI assistant, handles rotation and day-to-day changes, while program owners review participation and readiness in one place. Your team still owns any required filing, policy, and regulatory decisions.
How are employee home addresses and private data protected?
Home addresses are never broadcast to other users. Employer views show aggregated participation only, never individual routes, trip traces, or home addresses.
Can Carpoolio accommodate shift workers and non-standard schedules?
Yes. Employees set the specific days their carpool runs, and Otto handles one-off changes, like a swapped driver or a skipped Tuesday, without disbanding the recurring carpool group. Employer reports can be filtered by department or shift.
Request a Pilot
Bring the worksite requirements — we will build around the real commute
Tell us about your employee count, shifts, program requirements, or reporting needs. We will follow up to discuss whether Carpoolio is a fit.
Start with one worksite
A 6-month pilot can launch in 15 business days and includes:
- A survey-week module for your next AVR survey
- Help filing for District certification of the verified-trip data method
- Your first AVR packet, prepared from verified trips
- Carpoolio Pro for every covered employee, family carpools included
Employee data stays private. Employer views are aggregated and do not expose individual routes or home addresses.